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Privacy policy

1. Personal Data Protection Policy

Geopost (owner of the Singular brand) is committed to personal data protection both during our business operations and as part of the services provided.
This Policy sets out the principles and guidelines we apply to protect your Personal Data within Singular. It is designed to explain:
• The types of Personal Data we collect and the reasons why we collect it,
• How we use your Personal Data,
• Your rights as the data subject.

This Policy applies to the processing of Personal Data in the context of Singular. All operations on your Personal Data are carried out in compliance with the regulations in force and in particular with the European Regulation (EU) 2016/679 of 27 April 2016 on the protection of personal data (GDPR), the law n°78-17 "Informatique, Fichiers et Libertés" of 6th January 1978 as amended, as well as its application decrees.

1.1 How does Geopost deal with Personal Data Protection?

Geopost considers the protection of your Personal Data and privacy when designing new products and services (principles of "privacy by design" and "privacy by default"), and where appropriate, when these products or services are revised/upgraded. To ensure the security of your Personal Data and safeguard the proper exercise of your rights, Geopost implements measures designed to protect your Personal Data:
- Establishment of a procedure for exercising rights and a procedure in the event of a personal data breach;
- Carrying out IT security and GDPR compliance questionnaires prior to the implementation of a project or an application;
- Verification of the guarantees presented by our subcontractors and future subcontractors with regard to the requirements of the GDPR;
- Carrying out internal audits, drawing up recommendations, monitoring and updating the inherent actions;
- Consulting with project managers to define relevant and reasonable retention periods, not exceeding the time necessary to fulfil the purpose of the processing;
- Maintaining and updating a register of processing operations;
- Conducting regular training sessions for all our employees;
- Coordination of a Data Protection Officer network including all our European subsidiaries

1.2 What Personal Data are used by Geopost?

Geopost undertakes to only collect the data that is strictly necessary for the provision of the requested services.
If optional data is requested, you will be given a clear explanation of the Personal Data Geopost needs to provide the requested service and the data you may decide to provide voluntarily.

1.3 Where does the data we process come from?

If you are a visitor to our Platform, we receive your data through various functions of the Platform. For this purpose, we use cookies or ask you directly for information. Our priority is to optimise the presentation of our Platform and to provide you with information about our services. You can limit the services or disable them completely at any time by using a link or by making the appropriate selection. (Please see "Web analysis, cookies and advertising services").

1.4 To which services or companies are your Personal Data transferred to?

Your data may be transferred to:

  • Departments within Geopost: Geopost marketing teams, Geopost IT teams and Geopost sales teams;
  • External providers: technical service providers, including sub-contractors (if applicable, the data is transmitted to our subcontractors under the conditions prescribed by Article 28 of the GDPR);


1.5 Can your Personal Data be transferred to non-EU countries?

Geopost carries out all Personal Data processing activities within the European Union (EU).


However, for some specific services, Geopost may use data processors or business partners located outside of the EU. Some of your Personal Data may therefore be transferred to them for the strict purposes of their services. In such cases and in accordance with the regulations in force, Geopost requires its data processors to provide the necessary safeguards to ensure regulated, secure transfers, mainly by requiring them to sign the European Commission’s standard contractual clauses.


1.6 Personal data processing

Geopost SA and its partners only processes user personal data on Singular through the use of the cookies and trackers.

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

For Singular, the following cookies are used:

Strictly necessary cookies
Cookies necessary are used to allow you to browse our website, use its features, and access secure areas.

Functional cookies
Functional cookies are used to remember choices you’ve made on the website such as language.

Analytics cookies
Analytics cookies are used to collect information about how you use our website to help us improve it. These cookies only gather information for statistical purposes and only use pseudonymous cookie identifiers that do not directly identify you. You can choose to consent or not to the use of analytics cookies.

For more information regarding the cookies, we use and to manage the consent to the use of these cookies, please refer to our cookies banner

1.7 What are your rights on your Personal Data?

You may contact Geopost to exercise your rights held under the personal data regulations in force at any time:

  • Right of access: you may obtain a copy of your Personal Data being processed by Geopost;
  • Right to rectification: you may update your Personal Data or ask us to rectify your Personal Data processed by Geopost;
  • Right to object, in particular to prevent direct marketing: you may notify your preference not to receive direct marketing from Geopost or ask Geopost to stop processing your Personal Data;
  • Right to erasure: you may ask Geopost to delete your Personal Data;
  • Right to restrict processing: you may ask Geopost to suspend the processing of your Personal Data;
  • Right to data portability: you may ask Geopost to retrieve your Personal Data for reuse.


If you want to exercise your rights on your data or have any questions about the use of your data by Geopost, you can contact us at dpo@Geopost.com.


2. GLOSSARY

All capitalised terms are defined as follows:

“Data Protection Policy”: Means this Policy describing the measures adopted for the processing, exploitation and management of your Personal Data and your data subject rights.

“Merchant”: means any merchant that entered into a contract with Geopost in order to display all or part of its products on the Platform.

“Personal Data”: Means any information relating to you that can be used to identify you, directly or indirectly as a natural person.

“Platform” means the referencing platform enabling Merchants to catalogue the products they sell online on their own websites.

“Processing”: Means any operation or any set of operations performed on your Personal Data.

“Personal Data Breach”: Means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your Personal Data.